A treasurer who bills a supplier, hires out the hall, or charges a private client for a small job often starts from a blank page, unsure whether a due date is needed or whether a VAT line belongs on the invoice at all. A vague invoice, without a clear number and a due date, is one of the most common reasons payment is slow to arrive.
Step by step: writing an invoice that gets paid
- Write down who the invoice is for, and your own name or the club's name, clearly at the top.
- Give the invoice a number that has never been used before, such as INV-2026-001.
- Describe what was supplied in one plain line, such as "hall hire, 4 September, £45".
- Add up the total owed and state clearly when it is due, such as within 14 days.
- Add the bank details or the payment method, so there is no need to ask afterwards.
- If it is easier, use the free invoice generator and fill in the same details on a short form.
- Keep a copy of every invoice sent, in case it needs to be checked again later.
How free invoicing tools compare
| What matters | Common free tools | Jobbit |
|---|---|---|
| How many invoices a month | Invoice Simple allows three free invoices a month | No monthly count on the free plan's credits |
| Doing the sums | A blank template leaves the adding up to you | The subtotal and total are worked out for you |
| Remembering your details | Typed in fresh each time | Your details are kept for the next invoice |
What it costs and what is free
Writing an invoice on Jobbit sits on the free plan, which needs no bank card and gives 100 credits a day, enough for several invoices in a normal month. Jobbit's full guide to writing an invoice lists the nine fields a UK invoice should carry.
A club example
The Pensioners' Club in Rajec hires its hall out for other groups' meetings twice a month, and the old system was a handwritten receipt book that sometimes left a payment unrecorded until the year-end accounts did not balance. The treasurer now writes each hire invoice with Jobbit in a couple of minutes, with a proper number and a due date, and the accounts have tallied every month since.
